How to convince your boss you need SQL Server monitoring

You've seen what SQL Monitor can do for you. You've seen how it can help you keep track of your SQL Server estate. You've seen how it can help you troubleshoot performance problems.

But one potential barrier is your boss. After all, they have an obligation to make sure new software is purchased responsibly. You need to convince them why SQL Monitor is right for your company, not just for you.

There are two things your boss will want to know:

  1. How much will it cost?
  2. How will this benefit our business?

Let's see how to answer these questions.

Preparing the costs

There'll be three costs to your business:

  1. SQL Monitor licenses
  2. SQL Monitor support and upgrades
  3. Any additional infrastructure for installation

The SQL Monitor sales team can help you with the initial costs and, importantly, ongoing support and maintenance (make sure you ask other suppliers about this, too). They can give you a bespoke quote based on your needs and your SQL Server environment.

For the infrastucture costs, take a look at the Hardware and performance guidelines for SQL Monitor so you know what you need to get the most out of it. You might already have everything in place, but it's worth checking.

What are the benefits to the business?

This is the part your boss will be most interested in. What are the benefits and how can you quantify them?

The alternative: a manual approach

Whether you use a SQL Server monitoring tool or not, you need to monitor your servers. Otherwise, it's easy to miss critical performance problems.

Without a tool, you'll have to run a number of scripts and checks on each server every day. It can easily take 10 minutes per server to run these checks, even if you don't have to deal with any problems.

If you're looking after a larger number of servers, this time quickly adds up. How much is your time worth?

Let's take Bob as an example

Bob has 20 SQL Servers. It takes him 10 minutes to check each server. That's 200 minutes (just over three hours) per day just to run the daily checks.

Bob is paid $59 per hour, which means checking the servers costs $196 each day. That's $49,196 for 251 working days in a year. Over a three year period, the figure jumps to $147,588.

Manual costsBob's time
1 year$49,196
3 years$147,588

If Bob buys SQL Monitor for all 20 of his servers it'll cost him $33,480 for the licenses and the support and upgrades over three years (He doesn't need to purchase any new hardware).

Using SQL Monitor cuts his daily checks from three hours to 10 minutes. Over three years, checking SQL Server with SQL Monitor will cost the company just $7,404 in Bob's time.

Costs with SQL MonitorBob's timeSQL Monitor licenses, with support & upgradesTOTAL
1 year$2,468$26,338$26,338
3 years$7,404$33,480$40,884

What's the difference in cost?

Manual costsSQL Monitor costs + Bob's TimeSaving
1 Year$49,196$26,338$22,858
3 Year$147,588$40,884$106,704

Harder things to measure

Bob's company could save over $100,000 across three years in Bob's time alone, but that's not the end of the story. His company gains an extra 836 hours of Bob's time each year. Instead of being tied up with repetitive monitoring tasks, he can get on with other important projects that will really help his business succeed. The net value of using a monitoring tool could be far over the $100,000 mark.

Plus, when you monitor your company's servers effectively, you gain further benefits: better performance, less risk of unplanned outages, and a simpler audit process.

See how much you can save

Try our simple ROI calculator and enter your own figures to see how much you and your company will save.

You just need a couple of bits of information – your hourly rate and your number of SQL Servers – and the calculator will do the rest.

Try ROI calculator


You've done your homework and calculated the current cost of manually monitoring your servers. You've got a quote for SQL Monitor and worked out how much money your company will save by using it. You have seen how much more productive you can be, realized the value you can add to your company, and shown how SQL Monitor can help you keep your systems working and make sure your company is as efficient as possible.

Now's the time to go and have that conversation with your boss and let them know why SQL Monitor is not just going to benefit you, but your whole company.