How to monitor backups and other SQL Agent jobs using SQL Monitor

If SQL Agent is offline or paused, we need to know. If a job fails, or fails to start, or performs erratically, we need to know. Grant Fritchey explains how SQL Monitor allow us to keep a very close eye on any job that runs on the SQL Server Agent.

How many times, when reading a report of some highly public case of data loss or corruption, do you inevitably stumble across a line like: ‘Unfortunately the backup job had not been running for the last three months, and no one noticed’?

It’s not enough just to set up jobs to run database backups, or other critical maintenance tasks; you also need to be sure they are running smoothly at all times. Sure, you can set up some out-of-the-box monitoring to get an email alert if a job fails, but that doesn’t really cut it.

Yes, you need to know when a job fails, and the error condition that caused the failure, but that’s not all. What happens when a job suddenly runs long? What happens when it fails to start? What happens when the email step of the job doesn’t fire?

While it might be possible to set up custom monitoring and alerting to cover all of these eventualities, it will be a considerable administrative burden.

This article shows how with the built-in alerts in SQL Monitor, plus perhaps a few simple custom alerts, you can keep a very close eye on the activities of SQL Server Agent with minimal effort.

Is the SQL Agent service running?

If the Agent service is offline for some reason, no process controlled by SQL Agent is going to run. In other words, all jobs on that instance are going to fail! You need to be notified immediately, restart the service, and then investigate fully the cause of the service interruption.

SQL Monitor’s built-in SQL Server Agent Service Status Alert is enabled by default and fires when the SQL Agent service is offline on any instance it is monitoring. By default, SQL Monitor will raise a medium level alert if the service stops running, and send an email notification.

TIP: You can also send Slack or SNMP notifications for important alerts. Find out how SQL Monitor also integrates with various other notification systems, such as Slack or SCOM.

You can customize the alert level, and also modify the alert so that you get notified if the service is paused as well as stopped (using the When the service is: dropdown). You can even add an additional alert to know that the service has been restarted.

SQL Agent jobs 1

Figure 1

If this is a production box, subject to a sensitive Service Level Agreement (SLA), you might want to change that to a High level alert. After all, if log backups are missed while the service is down, it could affect the ability to recover to a point in time.

For development boxes, or any others that either don’t have scheduled jobs or where the jobs are low priority, you can disable the alert or set it to Low priority.

TIP: Group your servers and customize alerting levels per group. Simply navigate to Configuration | Groups, create your groups, add instances to each group, then customize alerting as appropriate for each instance within that group.

Did a job fail?

There’s nothing worse than being in the middle of an emergency on a server only to find that backups have been failing for several months. You need to know if a job fails, and you need to know why it failed, and SQL Monitor’s built-in Job Failing alert does just that.

As soon as you open SQL Monitor, you get to see all your monitored instances and their current status.

SQL Agents job 2

Figure 2

You can see that a ‘Custom Special Backup‘ job failed recently on the first of these two instances. The ‘+3’ on the right hand side indicates there are three additional active alerts for that server.

Click on the alert in question and it will open up a detail screen for that occurrence of the alert. The top half of the screen shows when the job failed, when it’s scheduled to run again, and more. The Occurrences tab will show you any previous failures for this job, on this instance.

SQL Agent jobs 3

Figure 3

I won’t show the bottom of the screen in this case, but it summarizes some performance metrics collected around the time the job failed, which may help with troubleshooting the cause of failure.

The ‘Job outcome message’ in Figure 3 tells us the job failed, who invoked the job, and the last job step to run. However, this message doesn’t always hold enough information to diagnose what exactly failed and why.

Armed with knowledge of which job failed and when, we can switch to SQL Server Management Studio, navigate to SQL Server Agent | Jobs, right-click the failing job and select View History.

SQL Agent Jobs 4

Figure 4

This job has never succeeded in all the times it’s been run. Highlight one instance and expand it to see details of the job step that failed, including the error messages raised. There at the bottom of the screen, you can see that for demonstration purposes, I sabotaged my own backup job by including a RAISERROR command within the script, and passing in an error saying ‘Oops’.

Nevertheless, SQL Monitor let me know immediately that there was a problem. For vital jobs, such as backups on production servers, adjusting the alert from Medium to High would probably be a very good choice.

Did the job fail to run?

While SQL Monitor does not provide a generalized alert for jobs that fail to run at all, it does have the Backup Overdue alert. This checks the age of the backups for all databases on the monitored instance, and will raise a medium-level alert or any that are over the threshold limit (7 days, by default, but adjust this to suit your own SLAs). On any boxes that don’t have a regular backup schedule, you might consider adjusting both the alert level and threshold level.

SQL Agent jobs 5

Figure 5

If a backup failed to run, you obviously need to investigate the cause. You might consider setting up a SQL Monitor custom alert to receive a notification if someone disables a backup, for example.

Did a job run long?

If all your jobs are completing successfully, that’s great, but what happens when a job suddenly takes a lot longer than usual to run? It could be explained easily, such as by a recent data load causing a backup job to run long, or the cause could be subtler and more worrying.

SQL Monitor has the Job Duration Unusual alert, by default set to fire a low-level alert if a job deviates from its baseline duration (based on previous 10 executions) by more than 50%, for any job that runs over 120 seconds.

SQL Agent jobs 6

Figure 6

All this can be adjusted, very simply, and we can activate and set multiple alert thresholds, as shown in Figure 7.

SQL Agent jobs 7

Figure 7

When the Job Duration Unusual fires, you can bring up the details for that instance of the alert simply by clicking on it.

SQL Agent Jobs 8

Figure 8

You can see that a Data Cleanup job ran took 10 minutes to run, against a median runtime of approximately zero. Click on the Last 10 runs tab to see the details of each of the previous job executions.

SQL Agent jobs 9

Figure 9

Most of the time the job runs instantly, but in some cases it takes 10 minutes. For demo purposes, on my isolated test server, I simply configured the job to be delayed by 10 minutes every fourth time it runs.

DECLARE @currenttime TIME;
SET @currenttime = GETDATE();

IF DATEPART(mi,@currenttime) > 40
WAITFOR DELAY '00:10:00';

However, the most common cause of this sort of problem on a real production instance is that, at certain times, one job is blocked by another job, or by system processes, or by a long running query. This is where SQL Monitor’s Performance Data, showing resource use and activity of other processes, around the time a specific alert was raised, becomes highly valuable for troubleshooting.

SQL Agent jobs 10

Figure 10

If the built-in Job Duration Unusual alert doesn’t provide quite what you need, you might consider creating a custom metric, such as Job Overran or Long Running Job.


Alerts are the database’s early warning signal of the possibility of failure. As DBAs, we must be aware of these signals immediately, and respond as quickly as possible. If SQL Agent is offline or paused, we need to know. If a job fails, or fails to start, or performs erratically, we need to know.

SQL Monitor provides customizable alerting systems, plus a wide range of performance metrics to help troubleshoot the underlying cause of an alert. All this combines to give you the information you need to keep your servers up and operating efficiently.

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SQL Monitor

Real-time SQL Server performance monitoring, with alerts and diagnostics

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