Facilities Coordinator

We’re looking for a dedicated and enthusiastic Facilities Coordinator to join our Facilities team. At Redgate, Facilities is not just business as usual – you’ll be joining a creative, innovative and proactive team who aim to delight, whilst also keeping Redgate’s building and workspace in outstanding condition. We pride ourselves on being a great place to do great work, and you’ll be directly contributing to that by supporting the Facilities Manager and the team. We create all of our new office environments ourselves, rather than outsourcing them, so you’ll have the opportunity to get involved with exciting design and improvement projects, including space planning and refits.

We’re looking for someone with excellent communication and relationship-building skills – you’ll need to work with our teams internally to meet their workspace needs as well as communicating effectively with external contractors.

The role involves great attention to detail and excellent admin skills; you’ll be supporting the facilities team with procurement, invoices, record keeping and budget administration.

You’ll support the Facilities Manager with managing and monitoring key contractors to ensure that they fulfil their maintenance obligations to the highest standard (for example air conditioning, power, emergency lighting, alarms, security, lifts, waste disposal and fire detection). The role involves responsibility for compliance and up-to-date maintenance and building management on a day to day basis and you’ll be responsible for ensuring that staff and contractors adhere to health & safety and environmental procedures, and that the plant room is well maintained.  You will also support the Facilities Manager with contract negotiations and tenders.

Internally you’ll coordinate the facilities team helpdesk, ensuring requests and issues are prioritised effectively. You won’t be afraid to get stuck into practical tasks and you’ll work with the team and contractors to ensure that, between you, all maintenance and health & safety tasks are covered (eg. assembling and moving furniture, desk moves, fixing safety hazards, risk assessments, housekeeping, and general office improvements).

This role will involve some work out of hours, and potentially during unsociable hours, so we’re looking for a candidate who’s happy to be flexible with their working hours.  

What makes you Redgate’s next Facilities Coordinator?

  • You have strong organisational skills and experience coordinating proactive and reactive priorities in a facilities environment
  • You have experience coordinating service contracts and have an understanding of SLAs, KPIs and budgets
  • You’re ideally an Affiliate or Associate Grade of BIFM
  • You can demonstrate strong health and safety awareness – IOSH Managing Safely, First Aid and Fire Marshall would be a significant advantage
  • You’re proficient in Excel, Word and Outlook
  • You have excellent written and verbal communication skills
  • You’re approachable, have excellent people skills and take a flexible approach to helping others
  • A passion for creating inspiring and functional workplaces
  • Solution orientated with a common-sense approach is essential
  • Flexible approach to working hours, as role requires work outside of core hours when required
  • An excellent team player

What would really help?

  •  Knowledge of building management would be an advantage

What’s the package?

  • A great benefits package
  • You’ll work about 40 hours per week, with flexible work time
  • Salary is £26k – £29k (depending on experience)
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How to apply

Apply below with a CV and covering letter.

Apply for this job now

We use a third-party recruitment system. We will always get back to you, so please check your junk folder, as sometimes our emails won’t show in your inbox.

Take a look at our privacy policy to find out how your data is looked after.

The Redgate Recruitment process

Step 1

Step 1. Application

Step one is your application. So write a letter and upload it on the page for the job you’re interested in. Tell us about yourself, your skills and experience, and talk about why you’d like to work at Redgate. Include a CV, or a link to your LinkedIn page, and if you'd like to show some of your work, attach your portfolio or point us to Stack Overflow or GitHub.

Step 2

Step 2. Assessment

We’ll acknowledge your application straight away, review it and keep you updated on your progress. We might also email an assessment to complete, or invite you for a brief telephone interview. If we don’t think you’re suitable, we’ll inform you – and tell you why. We won’t let you down, we’ll try and help you.

Step 3

Step 3. 1st Interview

Step three is an interview in our Cambridge office. We’ll talk about your work history, your covering letter or video, and any assessments you’ve completed. You might also be asked to do some work-based tests and, if you’re applying for a technical role, expect technical questions – we love talking tech.

Step 4

Step 4. 2nd Interview

The second interview typically lasts two hours. You’ll be talking to different people, you may well meet people you’ll be working with, and we’ll allow time for you to ask questions. We don’t have a dress code at Redgate, by the way, so dress in whatever makes you comfortable.

Step 1

Step 5. Offer

If we think you’d be great at Redgate, we’ll make an offer and iron out any details like relocation issues. If we don’t think you’ll fit in right away, we’ll tell you why. Some people have taken our advice, boned up their knowledge and come back a year later and got a job. It helps.

This is our typical recruitment process, though for some roles it might be a bit different.

Find out more

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“I was looking for a mini Google, but in Cambridge.

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