Exchange Server Archiver - 3.0

Exchange Server Archiver

Learning Exchange Server Archiver - 3.0

Using the Admin Console

You use the Admin Console to set up and monitor archiving, and to make changes to your configuration.

To use the Admin Console, you must be a domain administrator.

The Admin Console
Running an archive rule now
Using multiple Admin Consoles
Refreshing the data

The Admin Console

The Admin Console is divided into five areas:

Admin Console

Dashboard

This displays information about mailboxes and the archive rules that have been applied to them.

You can view the information by Exchange organization, or by your Active Directory structure. If you view by Exchange organization:

  • For Exchange Server 2003 and Exchange Server 2007, the mailboxes are grouped by Exchange server and then storage group.
  • For Exchange Server 2010, the mailboxes are grouped by Database Availability Group (DAG) and then database. For Exchange servers not in a DAG, the mailboxes are grouped by Exchange server and then database.

Only mailboxes hosted by Exchange organizations and domains that you have registered with the Archive Services are displayed; for details see Managing Exchange organization and domains. In the Active Directory view, all domains and subdomains are shown at the top level (subdomains do not inherit from their parent domains).

The Size column displays the size of the item on the Exchange server. When a mailbox is archived, the mailbox size on the Exchange server after archiving is shown in the Size column when the data is next refreshed. However, note that the size of a storage group on the Exchange server is reduced only when you defragment the Exchange server database.

You can choose not to display the sizes for individual mailboxes to speed up the data refresh time; on the View menu, click Display Mailbox Sizes.

Archive Size shows the total size of the corresponding archives in the Archive Stores.

The Rule column displays the name of the archive rule that applies to that item. If no rule has been applied, Set rule is displayed and you can click this to create a new rule.

Archive Rules

This tab enables you to view, create, and edit rules; see Setting up rules.

Maintenance

This tab displays information about your current configuration, and enables you to add new services or stores, and change your configuration.

Alternatively, if you want to add new services or stores, you can open the Configuration Wizard from the Maintenance menu to guide you through their configuration.

Alerts

This tab displays information about tasks that have been run (such as archives), alerts about configuration events, warnings, and so on. Double-click an alert to view its details.

Scheduled Tasks

This tab displays the tasks that are scheduled to run. Right-click a scheduled task to run, edit, or delete it.

Running an archive rule now

When you create a rule, the next occurrence is displayed in the Scheduled Tasks tab. If you want to run the rule immediately:

  • in the Scheduled Tasks tab, right-click the task and click Run Now
  • or, in the Archive Rules tab, right-click the rule and click Run Rule

To run tasks associated with all rules, on the Archiving menu, click Run All Rules Now.

Using multiple Admin Consoles

You can view and manage the Exchange Server Archiver settings from Admin Consoles that have been installed on different computers. However, ensure that changes to the archive setup and configuration are not made simultaneously from different Admin Consoles; otherwise the archiving system may become inconsistent, and messages may not be archived or may be temporarily inaccessible.

Each new Admin Console user must register the Archive Service to see the configuration details: on the Maintenance tab, click Register Archive Service and enter the details of the service.

Refreshing the data

The Admin Console automatically refreshes its status periodically to update alerts, scheduled tasks, the status of services, and so on. To refresh the status immediately, press F5 (or on the View menu, click Refresh).

You can choose not to display the sizes for individual mailboxes to speed up the data refresh time; on the View menu, click Display Mailbox Sizes.

If you make any configuration changes, such as adding mailboxes in Exchange or restarting a service, to see the changes, press Ctrl + F5 to refresh all the data (or on the View menu, click Refresh All).

Keywords: Admin Console, Dashboard, mailbox size, storage group size, archive size, alerts, run Archive rule, run rule, multiple, refresh,

See also

Changing the archive mode

Setting up rules

Maintenance tasks

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